Dispatch may not be a term that most people commonly hear. However, dispatch is an important job in a company, especially in the planning and work process. This article will discuss more about what dispatch is and an explanation of this and we will give you a simple way to learn dispatch.
Nowadays more and more people are trying to do business. This cannot be separated from technological advances. Nowadays online shopping has become a familiar everyday sight. Couriers who deliver packages are used to traveling on the highway carrying packages to be delivered to buyers. To learn dispatch you can read this article, because we will tell you about dispatch in a very simple way.
What is a Dispatch?
In a production system, there is management that makes everything run smoothly. Starting from order release to time planning and production operations carried out. This plan is then followed by the employee concerned. Dispatch can also be referred to as the physical handing over of manufacturing orders to workers with pre-made activity plans. These plans are usually contained in route sheets or loading schedules.
Types of Dispatch
To learn dispatch, of course, the first thing you have to learn is about the various types of dispatch. So, here are several types of dispatch that you need to know.
1. Centralized Dispatch
As the name suggests, centralized dispatch is a situation when the production process receives orders directly from the head office. In centralized dispatch, complete order information is recorded regarding the capacity of each worker and the machine used. Many benefits can be gained from using centralized dispatch.
Apart from being much more flexible, labor and machines can be utilized effectively. Schedule changes can also be more easily adjusted and do not disrupt existing systems and greater overall control can be achieved.
2. Decentralized Dispatch
In decentralized dispatch, incoming orders are assigned to the relevant supervisor or officer. He will then be responsible for determining the order of existing orders while the process is running.
The delivery process must be completed in the relevant department before the plan has been determined. With decentralized dispatch, the existing bureaucratic flow becomes simpler and less complicated. Apart from that, complicated reports and double posting can also be minimized.
Main Duties of a Dispatcher
After that, you also have to know what the duties of a dispatcher are. The following are some of the main duties of a dispatcher that you should know.
1. Check stock
After receiving the order, the dispatcher must check the condition and quantity of the goods on hand. This is to ensure that the orders received can be fulfilled by the company. Even if it is available and complete, the condition and quality of the goods must also be ensured so as not to disappoint consumers.
This task requires accuracy from officers so that mistakes can be avoided and schedules can be met. Don’t let the existing schedule go out of plan because the existing stock of goods is not enough or is not of good quality to be sent.
2. Providing travel documents
Every delivery certainly requires a travel document. That’s one of the dispatcher’s duties. Before issuing a travel letter, the condition of the goods must match the contents of the letter, not be different. This is of course to avoid mistakes that could occur. The travel document will require authorization from the interested officials, in the form of a signature.
3. Checking Transportation
After initially checking the condition of the goods, the conditions of transportation that will be used are no less important. As we know, inadequate transportation is not only for companies but also for consumers and other road users.
This task may seem simple, but it is a task that is no less important. Apart from the dangers on the road as mentioned previously, improper transportation is also not good for the goods that must be moved by the company. Apart from that, if something happens the existing schedule will certainly become even more messy.
4. Maintaining the Condition of Goods
Until it reaches the consumer, it is natural to maintain the condition of the goods as best as possible. All consumers certainly want when the goods arrive at them, the condition of the goods is still as expected when buying it. Don’t just move goods without paying attention to what condition they are in on the road. Moreover, many obstacles can be encountered on the road, ranging from technical to non-technical problems. Therefore, it is an obligation to maintain the condition of the goods delivered.
This is a brief explanation of what dispatch is and the work procedures and tasks that are usually carried out. These things need to be learned, especially if you are directly involved in a business that requires dispatch services or if your work revolves around that world.
Learn dispatch is important and everything that we know, we already explained in this article. We hope it will give you enlightenment and make everything easier for you who want to learn dispatch effectively.